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BY-LAWS
OF THE
CURVE COWBOY REUNION
Revised 04/03
ARTICLE 1
ORGANIZATION
Section 1. NAME
The name of this corporation shall be the CURVE COWBOY REUNION (hereinafter
referred to as "Corporation").
Section 2. EXISTENCE
The period of existence of said corporation shall be perpetual.
Section 3. PURPOSE
(1). The purpose or purposes for which the corporation is organized are to
solicit, collect, receive, accumulate, administer and disburse funds in such a
manner as will, in the sole discretion of the Board of Directors, most
effectively operate to further charitable, scientific, literary, educational,
environmental, community development, social development and health purposes,
provided however that said corporation is organized exclusively for charitable,
scientific, literary, and educational purposes within the meaning of Section
501(c)(3) of the Internal Revenue Code.
(2). Further purpose of the corporation is to make contributions to any
organization described in 501(c)(3) of the Internal Revenue Code of the United
States as presently in effect or as hereafter amended or to an organization,
contributions to which are deductible under Section 170(c)(2) of the Internal
Revenue Code of the United States as the same now exists or which are units of
government which are reflected to be recognized charitable donees under the
Internal Revenue Code, its Regulations and Rulings thereunder or as it may be
amended with the exception of organizations testing for public safety; and to
engage in any and all lawful activities which may be necessary, useful,
suitable, desirable or proper for the furtherance, accomplishment, fostering or
attainment of any or all of the foregoing purposes, except as restricted
herein.
(3). No substantial part of the activities of the corporation shall consist
of carrying on propaganda or otherwise attempting to influence legislation, and
the corporation shall not participate in, or intervene in (including the
publishing or distribution of statements) any political campaign on behalf of
or in opposition to any candidate for public office.
(4). To maintain and carry on any business or take any action authorized or
permitted by the laws of the State ofTexas, consistent with the main purposes
for which this corporation is formed; provided that notwithstanding any other
provision of these Articles, the corporation shall not carry on any activities
not permitted to be carried on (a) by a corporation exempt from Federal income
tax under
Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding
provision of any future
United States Internal Revenue law) or (b) by a corporation contributions to
which are deductible under Section 170(c)(2) of the Internal Revenue Code of
1986 (or corresponding provision of any future United States Internal Revenue
law).
Section 4. POWERS
To accomplish the foregoing objectives and purposes and solely for the
general welfare and good of the corporation and for no other purposes.
The corporation shall have the power:
(1). To seek to accomplish the herein stated objectives of the Corporation
in any manner permitted by law, provided, that no part of the net earnings of
the Corporation shall ever inure to the benefit of or be distributable to any
member of the Corporation’s governing board, a Director, or to any officer or
employee thereof, except that the Corporation shall be authorized and empowered
to pay reasonable compensation for services actually rendered; and provided
further, that no substantial part of the activities of the Corporation shall be
the carrying on of propaganda or otherwise attempting to influence legislation,
nor shall the Corporation ever participate or intervene in any political
campaign on behalf of any candidate for public office.
(2). To solicit, collect, and accept pledges, gifts, donations,
contributions, and/or dues in cash or property.
(3). To take by will, bequest, devise, or gift in trust or absolutely, cash
or property, subject to any terms, conditions, or limitations contained in the
instrument by which said cash or property are acquired and which are acceptable
to the Corporation, or entirely free from such conditions or limitations,
except that such cash or property shall be used solely for charitable,
scientific, literary or educational purposes for the benefit of the
corporation, and in a manner not inconsistent with the other provisions of
these Articles.
(4). To create and control other corporations, foundations, or organizations
deemed advisable to best accomplish the purposes of this Corporation.
(5). To hold, sell, convey, lease and otherwise manage, deal with, or
dispose of all or any part of its assets on any terms and conditions as may be
lawful, and likewise to invest all proceeds and income of such assets in any
type or kind of property, real, personal, or mixed, which appears advisable as
permitted of corporations by law unless by the terms under which the
Corporation acquired said property, specific limitations were placed on such
management and distributions, in which event such limitations shall control.
(6). Subject to any limitations contained in an instrument by which any
asset is acquired, to spend all of its income and principal or such portions
thereof as shall be determined by it, in furtherance of its purposes and at any
time or times.
(7). To borrow money, execute notes, mortgages, and other contracts as shall
be determined advisable by its Board of Directors.
(8). To lease, rent, hire or otherwise contract with reference to any of its
physical assets and property or with any private person, corporation, business
entity, charitable, benevolent, educational, or research institution on such
terms and conditions as it shall determine.
(9). To contract with any bank, chartered independent trust companies,
brokers, or investment concerns on any terms not unlawful or prohibited by
other provisions hereof relative to the fiscal management, control, and
investment of its funds and property.
(10). To do all other things permitted to be lawfully done by non-profit,
charitable, scientific, literary, and educational corporations and not
prohibited by other provisions hereof.
Section 5. REGISTERED OFFICE
The location of the corporation’s registered office in this state is 22735
Rangeview Drive, City of Katy, County of Harris, State of Texas. The
Corporation may also have any office, or offices, at such place, or places, as
the board of directors may, from time to time, designate.
Section 6. REGISTERED AGENT
The name of the registered agent of said corporation and the address of the
registered office of said corporation is: Eddie Pharr
22735 Rangeview Drive
Katy, Harris County, Texas 77450
Section 7. FOUNDING DIRECTORS
The founding directors of the Corporation are:
- Roy Acord
- Jeff Eagan
- Greg Griffin
- Douglas Hines
- Don McCale
- Lloyd Morris
- Eddie Pharr
- Randy Prade
- Larry Rosenstiel
- Karl Rudlaff
- Hank Strategier
- Bruce M. Wagner
- Jeffrey Washburn
- Donald Wreyford
Section 8. LIMITATION
The CURVE COWBOY REUNION shall observe all local, state, and federal laws
which apply to nonprofit organizations as defined in Section 501(c)(3) of the
Internal Revenue Code of the United States as presently in effect or as
hereafter amended.
Section 9. ORGANIZED NOT FOR PROFIT
This Corporation is organized NOT FOR PROFIT. It shall have no authority to
issue capital stock.
ARTICLE 2
MEMBERSHIP
The Corporation shall have no members.
ARTICLE 3
FINANCE
Section 1. AUTHORIZATION
The Board of Directors may authorize any officer or officers, agent or
agents, to enter into any contract or execute and deliver any instrument in the
name of and on behalf of the corporation, and such authority may be general or
confined to specific instances. All checks, drafts, or other orders for the
payment of money, notes, or other evidences of indebtedness issued in the name
of the corporation shall be signed by such officer or officers, agent or
agents, of the corporation and in such manner as shall from time to time be
determined by resolution of the Board of Directors.
In the absence of authorization by the Corporation Board of Directors
contrary to the above paragraph, execution of any and all instruments for the
purpose of acquiring, exercising, or disposing of any rights or privileges of
this corporation shall be acknowledged by the Chairman or in the absence or
inability of the Chairman the Chair-elect and attested by the Secretary.
Section 2. FUNDS
All funds of the Corporation not otherwise employed shall be deposited to
the credit of the corporation in such banks, trust companies, or other
depositories as the board may select, or as may be designated by any officer or
officers or agent or agents of the corporation to whom such power may be
delegated by the Board of Directors.
Section 3. FISCAL YEAR
The fiscal year of this corporation shall begin on January 01 and end
December 31 of each year.
Section 4. AUDITS
Annually, the accounts of the Corporation may be audited and/or reviewed by
a reputable Certified Public Accountant whose report shall be submitted to each
member of the Board of Directors.
Section 5. INDEMNIFICATION
The CURVE COWBOY REUNION may indemnify its officers and Directors while
serving the corporation.
Section 6. BOND
At the direction of the Directors, any officer or employee of the
corporation may be bonded. The expense of furnishing any such bond shall be
paid by the corporation and shall be such sum and such surety as the Board of
Directors shall determine.
Section 7. INSURANCE
The corporation may purchase and maintain insurance on behalf of any person
who is or was a director, officer, employee or agent of the corporation, or is
or was serving at the request of the corporation as a director, officer,
employee, or agent of another corporation, business corporation, partnership,
joint venture, event, trust or other enterprise against any liability asserted
against the person and incurred by the person in such other capacity or arising
out of the person’s status as such, whether or not the corporation would have
the power to indemnify the person against such liability under the provisions
herein.
ARTICLE 4
MEETINGS
Section 1. ANNUAL MEETING
An annual meeting of the Board of Directors shall be held during the
corporation’s current fiscal year. The notice of the meeting shall be given at
least forty-eight (48) hours prior thereto and give the date, time and place of
the meeting and shall designate it as the annual meeting of the CURVE COWBOY
REUNION. Such other meetings of the Board of Directors may be held at such time
and in such place as may be specific by the resolution of the Board of
Directors from time to time.
Section 2. SPECIAL MEETINGS
Special meetings of the Board of Directors may be called at any time by the
Chairman or by two or more Directors.
Section 3. NOTICE OF MEETINGS
Notice of any regular or special meeting of the Board of Directors shall be
given at least forty-eight (48) hours prior thereto by written notice or email
sent by any usual means of communication to each Director at their address as
shown in the records of the Corporation.
Attendance at any meeting by a Director shall constitute waiver or
ratification of such notice.
Section 4. QUORUM
A majority of voting, seated Directors shall be necessary to constitute a
quorum for the transaction of business, except as otherwise provided by law.
Section 5. ADJOURNMENT
A quorum of the Directors may adjourn any director’s meeting to meet again
at a stated day and hour; provided, however, that in the absence of the quorum
a majority of the directors present at said directors’ meeting, either regular
or special, may adjourn to a later date but may not transact any business until
a quorum has been secured. At any adjourned meeting at which a required number
of directors shall be present, any business may be transacted which might have
been transacted at the meeting as originally notified.
Section 6. RULES OF ORDER
The meetings of the Board of Directors shall be governed by the
parliamentary rules and usages contained in the current edition of Roberts
Rules of Order unless otherwise directed within these bylaws or by the seated
Board.
Section 7. ACTION WITHOUT MEETING
Any action required or action permitted to be taken at a meeting of the
Board of Directors may be taken without a meeting if a record or memorandum
thereof be made in writing and signed by two-thirds of all directors. Such
record or memorandum shall have the same effect as a meeting of the Board of
Directors and shall be filed with the Secretary of the Corporation and made a
part of the Corporation record. Email acknowledgment constitutes official
record and vote.
Section 8. TELEPHONIC/ELECTRONIC/ON-LINE MEETINGS
Members of the Board of Directors may participate in a meeting of such Board
by means of conference telephone, email, downlink, webgroup, or similar
communications equipment by means of which all persons participating in the
meeting can hear each other and/or see messages and provide input and receive
output. Participation in a meeting pursuant to this section shall constitute
presence and acknowledgment at such meeting.
Section 9. VOTING PROCEDURES
Neither absentee ballots nor proxy votes will be available or entertained at
any meeting of the Corporation. Voting procedures will be adhered to as
otherwise noted herein.
ARTICLE 5
BOARD OF DIRECTORS
Section 1. The present Directors of said corporation, who are also the
incorporators hereof, and who shall serve as the original Board of Directors
thereof are herein noted in Article 1, Section 7.
Section 2. AUTHORITY
Full control of the affairs of the CURVE COWBOY REUNION shall be vested in
the Board of Directors.
Section 3. RESPONSIBILITY
The Board of Directors shall have general charge of the affairs, property
and assets of the corporation. It shall be the duty of the Directors to carry
out the aims and purposes of this corporation. In carrying out its duties the
Board of Directors is authorized to employ or arrange for the services of such
persons, including attorneys, agents and assistants, as in its opinion are
necessary or desirable for the proper administration of the corporation, and to
pay reasonable compensation for services and expenses thereof.
Section 4. BOARD ELIGIBILITY
Directors will be residents of the United States of America. The primary
residence of each Director shall be in the United States of America. A
candidate for the Curve Cowboy Reunion Board must be the record owner of a
functional and current tagged BMW Motorcycle for a period of not less than
twelve (12) consecutive months immediately prior to their taking office on the
Board. Individuals can not be considered for Board of Director Membership as
long as another member of said individual’s nuclear family is currently seated
on the Board.
Section 5. LIABILITY OF DIRECTORS
A volunteer director shall not be held personally liable to the corporation
for monetary damages for a breach of the director’s fiduciary duty. However,
this provision shall not eliminate or limit the liability of a director for any
of the following: (1) a breach of the director’s duty of loyalty to the
corporation; (2) acts or omissions not in good faith or that involve
intentional misconduct or a knowing violation of law; (3) a transaction from
which the director derived an improper personal benefit; and (4) an act or
omission occurring before the date of the filing of the corporation’s
Certificate of Incorporation; (5) an act or omission that is grossly negligent.
Section 6. COMPOSITION OF THE BOARD OF DIRECTORS
The Board of Directors shall be composed of not more than fifteen (15)
Directors and not less than five (5) Directors.
The Corporation Board of Directors may appoint at large directors at its
discretion but shall not be composed of more than fifteen (15) Directors
inclusive of at large directors at any time. The Board of Directors may at its
discretion elect by the majority, ex-officio Directors to serve at the pleasure
of the seated Board of Directors. Ex-officio Directors will not have voting
privileges and will only enjoy other privileges as delegated by the Board of
Directors. All directors shall serve until their terms expire or until their
successors are elected or appointed or their required position vacated.
Section 7. TERMS
Except as provided in the Certificate of Incorporation for the CURVE COWBOY
REUNION Corporation regarding the initial terms of the founding directors:
Directors shall serve for the following terms: a term of three (3) years with
the option to serve one (1) additional three (3) year term if they are elected
by the majority of the Board of Directors. Directors having served two (2)
successive terms for a total of six (6) years must be off of the Board of
Directors for a period of one (1) year before they can once again be considered
for the position of Director. Directors terms will be staggered so that a
minimal number will be elected in any one year, except in the event of
unexpired vacancies.
The election to and fulfillment of an unexpired term to the Board of
Directors will not negate an individual’s opportunity for up to two (2)
additional successive three (3) year terms.
Section 8. NOMINATING COMMITTEE
The Board of Directors shall act as the nominating committee.
Section 9. ELECTION
The Directors of the Board of the Corporation shall be elected by majority
vote of the then-seated Directors excluding their own voting participation in
the event that they are voting on the re-election of their own position.
Section 10. VACANCIES, REMOVAL, RESIGNATIONS, EXPIRED TERMS
Any vacancy occurring in the Board of Directors because of death,
resignation, removal, expired terms, disqualification or otherwise, shall be
filled by majority vote of the Board of Directors.
Any Director may be removed at any time by an affirmative vote of
three-quarters (3/4) of all the Directors then serving as members of the Board
exclusive of the individual Director being considered.
Any Director may resign at any time by giving written notice of their
resignation to the Board of Directors or Chairman of the Board of Directors.
Any such resignation shall take effect at the time specified therein or, if the
time when it shall become effective shall not be specified therein, the
acceptance of such resignation shall not be necessary to make it effective. If
the Board of Directors accepts the resignation of a Director rendered to take
effect at a future time, the Board of Directors shall have power to elect a
successor to take office when the resignation is to become effective.
Section 11. PLACE OF MEETING
The meetings of the Board of Directors shall be held at any place the Board
of Directors may from time to time appoint.
Section 12. DIRECTOR COMPENSATION
The Board of Directors may, by resolution, authorize reimbursement of
expenses incurred by the Directors in the performance of their duties. Such
authorization may prescribe the procedures to be followed in the approval of
and payment for such expenses by designated officers of the Corporation.
Nothing herein shall preclude a Director from serving the Corporation in any
other capacity and receiving therefor compensation for services rendered as
long as compensation received is reasonable and proper. The Board of Directors
may, by resolution, authorize payment of Director fees for attendance and
activities of the Corporation.
ARTICLE 6
OFFICERS
Section 1. COMPOSITION
The officers of the CURVE COWBOY REUNION shall be Chairman, Chair-elect,
Secretary, and Treasurer.. The Corporation Board may also elect a Site Chair as
an officer of the Corporation. Officers shall be elected by the Board of
Directors in the majority for terms of one year each at the annual meeting. An
officer may succeed themselves, except in the office of Chairman, and continue
to serve successive years in the same officer’s position if they are elected by
the majority of the Board of Directors. The terms of the elected officers shall
commence the day after the annual meeting.
Any two (2) officers of the Corporation, except that of Chairman and
Chair-elect, may be combined.
Section 2. CHAIRMAN
The principal duties of the Chairman shall be to preside at all meetings of
the Board of Directors,
and to have a general supervision and direction of the affairs of the CURVE
COWBOY REUNION.
Section 3. CHAIR-ELECT
The Chair-elect shall perform the duties of the Chairman in the absence of
or inability of that officer. The Chair-elect shall perform such other duties
as from time to time may be assigned to them by the Chairman or by the Board of
Directors.
Section 4. SITE CHAIR
The Site Chair shall be the chief operating officer for the annual event
who shall be engaged to perform specific duties and responsibilities as
determined by the Corporation Board of Directors. The Site Chair shall organize
the activities and affairs of the annual rally so as to positively affect its
outcome using sound business principles.
Section 5. SECRETARY
The principal duties of the Secretary shall be to countersign all legal
instruments including, but not limited to contracts, deeds, leases, and
conveyances executed by the corporation, affix the seal of the corporation
thereto, and to such other papers as shall be required or directed to be
sealed, and to keep or cause to be kept a record of the proceedings of the
Board of Directors, and to safely keep or cause to be kept all books, papers,
records and documents belonging to the corporation, or in any way pertaining to
the business thereof.
Section 6. TREASURER
The principal duties of the Treasurer shall be to keep and account for all
monies, credits and property, of any and every nature, of the corporation, and
keep an accurate account of all monies received and disbursed, and proper
vouchers for monies disbursed, and to render such accounts, statements and
inventories of monies received and disbursed, and money and property on hand,
and generally of all matters pertaining to this office, as shall be required by
the Board of Directors in compliance with Section 501 (c) (3) of the Internal
Revenue Code.
ARTICLE 7
COMMITTEES
The Board of Directors may provide such standing or special committees as it
deems desirable, and may discontinue the same at its pleasure. Each such
committee shall have such powers and perform such duties, not inconsistent with
law, the Certificate of Incorporation or these bylaws, as said Board may
prescribe. Vacancies in such committees shall be filled by the Board of
Directors or as the Board of Directors may provide.
ARTICLE 8
GIFTS TO THE CORPORATION
Section 1. METHODS
Donors may make gifts to the Corporation by naming or otherwise identifying
the corporation, whether or not an agent is designated to have custody of the
property contributed. Gifts shall vest in the
corporation upon receipt and acceptance by it (whether signified by an
officer, employee or agent of the corporation). The corporation may specify
additional terms of such custody. The corporation may enter into an agreement
with agents having custody of funds of the corporation, specifying additional
terms of such custody.
Section 2. TERMS
Each donor, by making a gift to the corporation, accepts and agrees to all
the terms of the Certificate of Incorporation and these bylaws
Section 3. INVESTMENTS
No gifts shall be required to be separately invested or held unless so
provided by a restriction of
the donor, or it is necessary in order to follow any other restriction of
the donor as to purpose or investment, or in order to prevent tax
disqualification, or as is required by law. Restrictions involving the naming
of a fund as a memorial or otherwise may be satisfied by keeping under such
name accounts reflecting appropriately the interest of such fund in such common
investment.
Section 4. PRESUMPTION AS TO DONOR’S INTENT
Each gift to and fund of the corporation shall be presumed to be intended to
be used only for purposes for which the Corporation is formed.
Section 5. VARIANCE
Whenever the Board of Directors decides that conditions or circumstances are
such or have so changed since a restriction by the donor as to purpose, or
manner of distribution, use or investment was provided, that literal compliance
with the restriction is unnecessary, undesirable, impractical or impossible, or
the restriction is not consistent with the corporation primarily serving
effectively the needs of the Corporation, it may, by the affirmative vote of a
majority of its directors, order such variance from the restriction and such
application of the whole or any part of the principal or income of the fund as
in its judgment is then necessary more effectively to serve.
ARTICLE 9
DISTRIBUTION AND DISBURSEMENTS
Section 1. DISTRIBUTION TO OTHER ORGANIZATIONS OR AGENCIES
The Board of Directors may, in furtherance of the corporation’s charitable
purposes when needs thereof have been determined and with appropriate
provisions to assure use solely for such purposes, direct distributions to such
person, organizations, governments, or governmental agencies as in the opinion
of the Board of Directors can best carry out such purposes.
ARTICLE 10
STAFF
The Board of Directors may hire or appoint staff.
ARTICLE 11
SEVERABILITY
The invalidity or unenforceability of any provision of this document shall
not affect the validity or enforceability of the remaining provisions of this
document.
ARTICLE 12
CONFLICTS OF INTEREST
No contract or transaction between this Corporation and one or more of its
Directors or officers, or between this Corporation and any other corporation,
partnership, association or other organization in which one or more of its
Directors or officers are directors or officers, or have a financial interest,
shall be void or voidable solely for this reason, or solely because the
Director or officer is present at or participates in the meeting of the board
or committees thereof which authorizes the contract or transaction, or solely
because their votes are counted for such purpose, if either:
(1). The material facts as to his/her relationship or interest and as to the
contract or transaction are disclosed or are known in advance to the Board of
Directors or the committee, and the board or the
committee in good faith authorized the contract or transaction by the
affirmative votes of a majority of the disinterested Directors and such
disinterested Directors shall constitute a quorum.
(2). The contract or transaction is fair as to the Corporation as of the
time it is authorized, approved or ratified by the Board of Directors or a
committee thereof duly authorized.
(3). Any Director with a conflict of interest shall abstain from discussion
and voting on the issue.
Common or interested Directors may not be counted in determining the
presence of quorum at a meeting of the Board of Directors or of a committee
which authorized the contract or transaction.
ARTICLE 14
DISSOLUTION
Upon dissolution of the Corporation, the Board of Directors shall, after
paying or making provision for the payment of all the liabilities of the
Corporation, dispose of all the assets of the Corporation according to the
following enumerated priorities: (1) Where specific instructions have been
given by a donor for the distribution of a specific gift, devise, or bequest in
the event the Corporation is dissolved, such instruction must be followed by
the Board of Directors unless such instructions are contrary to law, (2) All
other assets, as determined by the Board of Directors of the Corporation, shall
go to such other organizations as they deem appropriate to be used for the same
or similar purposes as this Corporation so long as such organization will
qualify as an exempt organization under Section 501(c)(3) of the Internal
Revenue Law), and which satisfies any specific restrictions imposed by the
donors; (3) Any assets not disposed of pursuant to the foregoing priorities
shall be disposed of by the District Court of Harris County, Texas, exclusively
of such purposes or to such organization or organizations, as the Court shall
determine, which are organized and operated exclusively for the purposes for
which this corporation is formed.
ARTICLE 15
IMPLEMENTATION
These bylaws shall become effective immediately upon approval of the
existing Curve Cowboy Reunion Board of Directors. The initial Directors may not
necessarily be those who meet the criteria herein. The Founding Board of
Directors shall serve the following initial terms:
--1 years: Jeff Eagan, Don McCale, Karl Rudlaff, Hank Strategier
--2 years: Doug Hines, Lloyd Morris, Larry Rosenstiel, Bruce Wagner, Jeffrey
Washburn
--3 years: Donald Wreyford, Roy Acord, Greg Griffin, Eddie Pharr, Randy
Prade
The Founding Directors initial terms shall not be inclusive of the possible
two (2) three (3) year terms otherwise available herein.
ARTICLE 16
AMENDMENTS
Section 1.
These bylaws may be amended at any meeting by a three fourths (3/4) majority
vote of the Directors present and voting at the meeting, provided copies of
proposed amendments were available to Directors ten (10) days prior to the
meeting.
Section 2.
In order to amend the bylaws at any meeting without prior notice, one
hundred percent of the Directors present and voting must vote for the proposed
amendment.
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